Before you sign anything with Access Procure Wizard (formerly Procure Wizard, now part of Access Hospitality), do the maths on the contract length. It’s the single most important number on the page, and it’s easy to skim past because it’s not next to the price — it’s underneath it.
What it actually costs (live pricing, re-verified 31 July 2026)
Direct from the Access Group’s current pricing page (theaccessgroup.com/en-gb/hospitality/software/purchase-to-pay/procure-wizard-pricing/):
- Essential plan: £900/month — ordering module, mobile access, basic stock visibility, core dashboards, standard implementation and training.
- Professional plan: £1,490/month — adds Stock, Recipes & Ordering modules, advanced AI features, extended analytics, full stock management with valuations, recipe creation tools, and an optional Premier Customer Success add-on.
- Both plans carry a 36-month minimum term of use. This is stated explicitly on the live page, not buried in a separate terms document.
- Per-site pricing scales for multi-site operators, with the same 36-month term applying across the estate.
- Capterra confirms no free trial is offered.
The number that matters: what 36 months actually costs
This is the whole reason to think hard before signing:
- Essential plan over the full term: £900 × 36 = £32,400, minimum, before any price rises during the contract, before VAT, before any add-ons.
- Professional plan over the full term: £1,490 × 36 = £53,640, minimum.
For a single pub, that’s not a monthly software line item — that’s a three-year capital commitment, locked in before you know if the tool actually fits how your pub runs day to day. If your circumstances change — you sell up, change POS systems, or the software simply doesn’t deliver — you’re still on the hook for the balance of three years.
Compare that to software with no minimum term: if it isn’t working for you after a month, you leave after a month. The cost of being wrong is one month’s fee, not tens of thousands of pounds.
No 36-month contract, no £32,400+ lock-in. Try StockTap free — plus the founding £19/month rate, limited to our first 50 customers.
See pricing →That’s the direct alternative StockTap offers: no 36-month tie-in, transparent published pricing, and a founding rate of £19/month for the first 50 customers — genuinely capped at fifty, no manufactured countdown.
Questions to ask before you sign a 36-month contract with anyone
- What is the total contract value, not just the monthly rate? Multiply the monthly figure by the term length before you compare it to anything else.
- Is there a price-rise clause during the 36 months? Ask for this in writing — an annual RPI-linked increase on a £1,490/month plan compounds fast.
- What happens if you sell the pub or change ownership structure mid-contract? Get this answered before signing, not after.
- Is there an exit clause for non-performance? Some suppliers will negotiate a performance-based break clause if you push for it before signing — it’s much harder to get after.
Read the full category breakdown at Pub Stocktaking Software Compared and what stocktaking software should cost a UK pub at Pub Stocktaker Cost 2026.
Common questions
Is the 36-month term really mandatory on both plans?
Yes — as of 31 July 2026, the Access Group’s own pricing page states “36-month minimum term of use” applies to both the Essential and Professional plans.
What’s the total minimum spend on the cheaper plan?
£900/month × 36 months = £32,400 minimum, before VAT or any in-term price increases.
Is there a free trial?
No. Capterra’s listing for Access Procure Wizard confirms no free trial is offered.
Does the price come down for multi-site operators?
The page states pricing is “scalable per-site” with discounts as site count increases, but no specific multi-site figures are published — you’d need to request a quote.